Event Launch Guidelines

Web 2.0 Tips & Tricks for Event Launch Marketing

4.1.2 – Launch Preps – Getting the schedules up

As we’re getting closer and closer to the Event day, you would now want to have the exact schedules prepared and shared with the team.

1- Set the final menu selection with your caterer for food and beverages & add the menu for display online in your event page at EventsListed.com. Take time to finalize the menu that fits your event perfectly. Make sure that the food and wine are compatible with each other using Snooth.com. Snooth is a very comprehensive wine database, featuring millions of reviews and hundreds of thousands of wines

2- In your calendar, enter the dates you want meetings with all outside vendors and consultants. Its good to meet with vendors to ensure that everything is going according to plan. Its also a way of making sure that everyone is on the same page. iscrybe.com is a good easy to use calendar that can help you get started.

3- You can also use your calendar for scheduling deliveries of special equipment, rentals & confirming setup. This can be anything from music systems, projectors to cameras. Anything that needs to be rented, setup and tested before the event. To setup auto-reminders to your cellphones from your calendar use mymemorizer.com

4- Using calendars is useful if you can make task deadlines and rollouts. Once everything is scheduled in the calendar, your Task Manager notifies you about these due dates and plans so that nothing falls between the cracks. Taskbin.com has an interesting solution for those of you who want to assign and share tasks in a group effort. All your tasks are “shared”. TaskBin is not like a calendar or a scheduler, and there is no need to enter specific dates.

5- When setting up your schedules, you should make sure you still keep a tap on the market, on the location and other things that may effect your event. DontMissAnything.com enables users to define when they would like to be notified in the future without having to fear to receive too much information.

Tags: Calendar, DontMissAnything, Events Listed, menu, mymemorizer, rented equipment, scrybe, Snooth, special equipment, task deadlines and rollouts, Task Manager, Taskbin, vendors