5.2.1 – Final Launch Countdown – last minute details

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Now that the event is ready to go - here are some of the important last minute details:

1- Hold training session with volunteers and secure two or three volunteers to assist with emergencies. This is also a good time to confirm the number of volunteers and make sure everyone is acquainted with each other. Let everyone know their schedules. Meet with all committees for last minute details. If anyone is falling behind, explain your concerns to them so that they can set things right. If you are located in different cities, you can use
Skype.com to communicate in live conferences.

2- Have a final walk through with all personnel. You can record this walk through and upload it in a private setting using mydeo.com. In this way the team can go through it again before the event day.

3- Finish seating/table arrangements. This will involve making sure that the vendors are there on time. Double-check arrival time and delivery times with vendors. Managing the contact details of vendors and suppliers can be tricky. You can use Keepm.com to download and view your contacts on your phone, laptop, or iPod.

4- If you have been using a good management tool then by now everything should be in order and under control. You should start using a management tool from the initial stages of your event planning. centerd.com is a tool specifically designed to plan and manage volunteers and teams for events. Its only good if you are planning private parties or smaller scale events - for bigger events you have to use other tools like planzone.com

5- Confirm attendance numbers. You can get this using the RSVP tool of your EventsListed.com event page. Make follow-up calls to news media for event coverage. Send reminder pings to your guests using pingg.com. It allows you to send professional and businesses stylish reminders and invitations.


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| Event Launch Guidelines, Final Launch Preparation

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