1.31 Event Costing - Preparing event expense sheet

Posted by writer | 1.32 Event Costing - Vendor cost estimates »

Preparing the numbers is one of the most important steps of event planning. Everything revolves around the budget and revenue forecasts that you build. Having the right tools in our hands to rely and depend on is crucial for preparing the event expense sheets.

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1- First of all, instead of using desktop applications for creating your spreadsheet, why don’t you try out Google’s spreadsheets at docs.google.com. Once you open it up, use the “new” option to create a spreadsheet and then later you can even share it with your team. Its great to have a common online spreadsheet which the whole team can view and update.

2- If you want a reference to work with - try using a basic event budgeting worksheet as a checklist. You can find a budget calculator at eventageous.com/planning_guides. It suggests budgets for sub-categories based on your approximate quota and estimated audiences.

3- If you’re planning smaller scale parties, do check out Evite’s Party budget calculator at “evite.com/app/party/calculator” . They suggest budgets based on the type of parties you are planning.

4- Before deciding upon how much to disburse to your event committee, refer to simplyhired.com to get an idea of where average event committee salaries are at.

5- Once you have all your basic budgets in place, try using Cvents Event Budget Management System. This budgeting tool shows planners a single and multi event analysis of budget performance and profitability. You can find it at “cvent.com/resources/event-budget-management.shtml”.


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| Event Costing, Event Launch Guidelines

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